We’re looking for…

A dynamic HR and Office Administration professional who is proactive, organized, and detail-oriented.

Who are you?

You have strong communication skills (Verbal and Written).
You are an effective team player and have great self-management.
You have the ability to manage complex projects and multi-task.
You have excellent organizational skills, analytical and problem-solving skills.
You have the ability to flourish with minimal guidance, be proactive, and handle uncertainty.
You have meticulous attention to detail.
You have a great eye for design and the technical ability to transform designs into products.

What’s the role?

You will be responsible for:

Office Administration:

Managing diaries and scheduling meetings and appointments where necessary.
Managing all clerical duties, including filing, answering phone calls, responding to emails and preparing necessary documents.
Greeting visitors at reception.
Printing and photocopying.
Typing up letters and reports Translation.
Updating computer records using a database.
Ensure that all office equipment is maintained and functioning properly.
Coordinate with IT support to ensure that all systems are secure, up to date, and running efficiently.
Manage office supplies inventory and place orders as necessary.
Liaising with suppliers and contractors.
Ensure that the office environment is clean, organized, and conducive to productivity.
Perform other duties and responsibilities as assigned by the CEO or management team.
Arrange travel plans and itineraries, including booking flights, accommodations, and transportation as needed.
Taking minutes at meetings.
Conducting regular stock take to ensure accurate inventory levels, minimize discrepancies, and optimize stock management practices.
Coordinating logistics for each company order to ensure timely and efficient delivery to clients.
You will be responsible for project coordination.
You will manage client relationships following the sale.

HR Administration:

Work with the CEO to onboard new employees, ensuring that they have the necessary equipment and resources.
Maintain and update accurate employee files and databases, including personal information, employment history, and performance records.
Assist in processing payroll, managing benefits enrollment, and tracking employee leave and attendance records.
Ensure that the organization complies with labor laws and regulations, including maintaining up-to-date knowledge of employment legislation.
Support the performance appraisal process, including scheduling performance reviews and assisting with goal-setting.
Monitor and assess employee performance and provide feedback and support to improve productivity and morale.
Assist in developing and updating HR policies and procedures to ensure consistency and fairness across the organization.
Act as a point of contact for employees, addressing any HR-related queries, concerns, or issues.
Mediate and resolve conflicts between employees or between employees and management, ensuring a harmonious work environment.

Boxes to tick…

HR and Office Administrator